Top tips to make your fundraising easier

Our Top Tips to make your fundraising easier

Organising your event

Figure out the who, the where and the what. What kind of event do you want to organise, who will you be inviting and where will it take place
Will you have enough people to help on the day / night
What equipment do you need to hire
Do you need to organise licenses, insurance, first aid cover
Have you undertaken a risk assessment
Do you have all the materials you need
Have you publicised your event
Write yourself a checklist
Thanks everyone for taking part / helping
Have you put contingency plans in place in case of any issues that may arise, e.g., bad weather
Have you devised a budget - what will the costs be compared to the income - can you organise sponsorship

Raising the money

Ask your fundraising office for sponsor forms
Gift Aid - charities can claim back the tax paid on your gift of money as long as you are a UK tax payer. For example, for every £1 you donate, we can claim back an extra 28p from the Government
Your place of work may be involved in match funding. This means they will match pound for pound what you raise so it Is worth asking the question
You may be able to find a sponsor for your event. For example a company may sponsor the food and drink or the whole thing in exchange for some positive publicity

Advertising your event

Print posters and leaflets to display in the local community and on notice boards (at work, school, in the community)
Ask the fundraising office for charitable materials such as collection tins / buckets, t-shirts and balloons
Ask your local media to promote your event and attend a photo call on the day. Contact your local newsdesk and photographers
Do you have a work intranet or newsletter your event can be displayed in? Are there local community websites or other intranets to promote your event on?
Use social media such as My Space and Facebook to promote your events
Email friends, family and colleagues and ask them to forward details about your event on to others

Keep it Legal

You will need to apply for a collection license from your local authority to collect funds in the street. You can normally access this information from your local authority website. If you are collecting on private property such as in a supermarket, written permission must be sought from the Manager
You must be over 16 to collect in public
Raffles and lotteries are subject to very strict laws. Please consult your local authority, The Institute of Fundraising or your local fundraising office for more information
If you are organising a public event, please contact your local council for any necessary licenses and let the Police know if the event is in a public place
Ensure an adequate risk assessment has been carried out to minimise the risk of any possible issues to those attending - ask our risk assessment form to assist you
If you are carrying money, consider your safety. If possible, have someone to accompany you and take a safe route home
Ensure you have first aid coverage if you are organising a large scale event
If you are preparing food, please consider aspects such as storage, preparation and cooking. Please visit www.eatwell.gov.uk/keepingfoodsafe or www.food.gov.uk for useful information
If you are hiring a venue or equipment, check that insurance is covered in your fee. It may be the case that you need to organise public liability cover to protect you from 3^rd party claims (such as an injury due to negligence)
Certain events may require a licence such as events serving alcohol, live music or an indoor sporting event. Check with your local authority or fundraising office
The York Teaching Hospital Charity cannot accept any liability for any loss, injuries or damages which occur during the event

For more information on any of the above, please contact the Fundraising Manager on Tel: 01904 721737, Mobile: 07960 180067 or Email: charity.fundraising@york.nhs.uk

_{York Teaching Hospital Charity is a registered charity (number 1054527)}