If you are invited to interview for a position (either paid or voluntary) with York Teaching Hospital NHS Foundation Trust, you will be asked to complete and provide a number of items of documentation in order to allow us to complete our mandatory pre-employment checks. These checks are administered for all candidates attending interview and form an essential part of the recruitment process, allowing us to confirm the suitability of an applicant for a given position.
Any applicant who wishes for their application to progress must be able to satisfy our pre-employment check standard. Problems completing pre-employment checks can delay candidates both in receiving offers of employment and taking up positions, and so it is important to ensure that the appropriate steps are taken to enable the process to be completed without complication.
Please note that all information will be handled securely, and in accordance with the relevant legislation and codes of practice. Only applicants who have been made a conditional offer of employment will have CRB and Occupational Health checks undertaken. Unsuccessful applicants' documentation will be securely destroyed after interview.
If you have any questions about the pre-employment checking process, please contact the Recruitment Team.
Forms for completion
The following forms will normally be enclosed with your invitation to interview, although in some cases you may be asked to complete them when attending interview:
CRB Disclosure Application Form (if relevant to the role for which you are applying)
Please ensure these documents are completed in accordance with the instructions therein and returned at interview. The Declaration form should be returned in sealed envelope.
In addition to completing these forms, you will also be required to bring with you documentation confirming the following:
Your right to work in the UK
Your qualifications and/or professional registration (where relevant to the role for which you are applying - i.e if stated as an essential requirement on the Person Specification. Please check the specification and bring the appropriate certification to interview).
Identity checks require that we inspect a minimum of 3 items, allowing us to confirm your full name, date of birth, permanent full address and signature.
Please note the following list is not exhaustive, if you are unable to bring the required documents or you have any queries regarding ID or right to work checks, please contact the recruitment team as soon as possible.
Acceptable photo identification documents include:
UK or EU National Identity Card
Full or provisional UK Photocard Driver's License (must include paper counterpart)
We are able to accept a number of items of address-related evidence, including the following (please note that the document must bear your full name):
A utility bill which is less than 3-months old
A benefit statement which is less than 3-months old
A mortgage statement which is less than 12-months old
A UK Council Tax statement which is less than 12-months old
HM Revenue & Customs tax notification which is less than 12-months old
A credit card/bank/building society statement (we cannot accept statements printed from the internet) which is less than 3-months old
Right to work
British citizens must provide either a passport, or a full UK birth or adoption certificate in combination with an official document issued by a previous employer or government agency bearing the individual's full name and permanent national insurance number (such as a P45, P60, payslip or letter from the HMRC - please note that a National Insurance (NI) number card is not in itself acceptable for this purpose).
For non-British citizens the requirements are dependent on your nationality and current immigration status. For further guidance, please visit the UK Border Agency Web Site.
Please note that, where you have consented to your referees being approached before interview, references will normally be requested as such. Please ensure that at least one of your referees can comment on your most recent period of employment or study (we would request that you provide your line manager as a referee to this end). References from friends or relatives will not be accepted.
We strongly recommend that you notify your referees of a possible approach when you apply, and/or are invited to interview for a position, to ensure that they are alert to a possible request for information. Where possible, we would also request that you provide your referees' email addresses. This is to allow us to obtain written references in a timely manner, and to enable your application to progress should you be deemed appointable after interview.
If successful, you will receive a Work Health Assessment Form with your offer letter. This form will need to be completed to assess your medical fitness for the role, in line with the national Occupational Health check standard.