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Frequently Asked Questions

What is Patient Knows Best?

Patient Know Best (PKB) is a secure online portal that allows you to store your health records in one place, to give you instant access to, and better control of, important information such as appointment letters, appointments, care plans and medical correspondence between you and your healthcare team.

What devices can I use to log in?

You can access your PKB record from any smartphone, tablet, or desktop device. There’s no need to update your device or install new software. Simply use your web browser to log in at However, either you (or your carer) will need regular internet access to receive your correspondence and to access all the features.

Do I have to use PKB?

No, you can continue to receive letters from the Trust in the normal way.  Also, if you do use PKB but miss that a letter has been added, you will then receive a letter in the post.

Will this affect my care?

No, this will not affect the care you already receive from us.  Instead, it’s designed to improve your care and experience, help you to be more involved in decisions, get better explanations from us, and give you the tools to manage your care safely at home.  By sharing your appointment letters with PKB, it also means we can save money on postage and allocate this funding where it’s most needed.

Is the system secure; and how can I be sure my information won’t be shared or sold?

Patients Know Best is hosted within the NHS network, so it’s just as secure as the information we as a hospital hold about you. We chose this system because it meets the stringent NHS requirements for health record systems and is fully compliant with the Data Protection Legislation 2018. All personal and health information is encrypted (or coded), with PKB only having access to your NHS number. This means only you and the people you choose can access your health information.

The Trust will continue to share necessary information about your care with your GP etc. outside of PKB.  For more information please see our patient privacy notice.

What is the Trust’s relationship with PKB?

The Trust commissions PKB to provide this service for our patients.  We ask them to set up a record for you; they maintain this on our behalf.

When you choose to activate your record, the Trust continues to be in control of the information in this record and any direct correspondence in this, but PKB are responsible for your account information and any information you choose to add to the account. This includes where you allow other members of your family, or clinical teams to view the information within PKB.  Please see PKB’s privacy notice.

The Trust ensures that we have agreements which document this relationship with PKB which we can make available to you if you email

Can I ask a carer or family member to register on my behalf?

Yes, family members and carers can, with your consent, register on your behalf. However, they should not use their own email account to do this. If you want the family member or carer to have access to your record they can be added in the “sharing” section. This will allow them to set up their own account and allow you to control the level of access they have to your record.

Why have I been invited to register for PKB by one Trust but the logo and welcome message refer to another Trust?

When you register for PKB via an invite from York and Scarborough Teaching Hospitals NHS Foundation Trust.  However, if you have been a patient with another Trust in the past your record may reflect this and show their welcome message and logo.

You can go to the Sharing tab and check which trusts and organisations you are sharing your PKB record with and amend if you wish.

What information is available in PKB?

Your PKB record will include your basic information identifying you, including your NHS number.  It will also allow you to access some of the letters the Trust would normally post to you.  In the future the PKB portal will also hold appointment details, test results, allergy information and any medications prescribed to you.  Please do not contact your GP practice if you cannot find the information you are looking for.

In the meantime, you can add your own information, such as tracking your symptoms or recording any allergies or medication you take.

Does it cost me anything?

No, there are no costs to you as a patient as the service is funded by the trust. We will recoup the costs through a reduction in paper and postage expenses as a result of correspondence being sent to you digitally.

I’m having technical problems, who should I contact?

Please email PKB directly at  You only need to provide your name, the name of the organisation that created your account (i.e. this hospital) and a summary of the problem(s) you have encountered.

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