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Andrology
at York Hospitals

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ANNOUNCEMENT: Despite easing of restrictions from Monday 19th July, both staff and visitors will still be required to wear masks/face coverings when entering any of our healthcare settings.  Two metre social distancing will also continue to apply.


PLEASE NOTE: We are unable to accept samples without a booking, unfortunately your sample will be rejected if you have not booked.

There are a high volume of patients requiring testing at this current time. If we are fully booked, it means we have no further availability to process your sample. Please keep checking the booking site for appointments. We are sorry for the inconvenience.

This service is for patients from the York and Scarborough area only (Including Bridlington). You must have a request form from your GP before you book your appointment.

Samples for post-vasectomy analysis which may be dropped off at Scarborough Hospital before 9am must now be booked in, this is to ensure that there is enough time to process these samples - please see the information sheet for details. There is one 08:35 appointment on the system for this slot.

Room bookings: If you are unable to deliver your sample within the necessary timeframe or would prefer to produce your sample on site, you can book to use the dedicated sample production room. This ensures your sample can be processed without unnecessary delay.

Samples produced at home: If you are able to deliver your sample to the hospital within the necessary timeframe, you may prefer to produce your sample at home. It is still essential however to book a time for delivery to ensure that lab staff are able to process your sample without delay. 

You will be sent a confirmation email after booking, please keep this email safe as it contains important information which includes how to cancel your booking (if required). If you do not receive a confirmation email, please check your junk mailbox.


COVID-19 related alterations

  • Face masks/coverings are compulsory for entering the hospital. In York, there are designated "Entrance" and "Exit" doors with hand gel situated at both. Please use these when entering and leaving the hospital.
  • Booking is now essential for dropping off a Post-Vasectomy sample at Scarborough Hospital. There is one time slot on the system (08:35). The sample must be received in Scarborough specimen reception between 08:35 and 09:00 on the day of booking. You will not be required to call the lab before entering the hospital.
  • All patients who have booked an appointment for York MUST wait outside the hospital entrance and call the laboratory on 01904 726258 prior to your appointment time. This is so we can run through the additional questions required and minimise patient contact.
  • Room bookings will be subject to availability.
  • If you are feeling unwell/have felt unwell in the last 10 days, or a family member has felt unwell in the last 14 days, we ask that you re-arrange your appointment. Appointments can be cancelled using the cancellation tab or by calling the laboratory.
  • Please attend your appointment alone unless a chaperone is absolutely necessary.

Please note, failure to follow the above may result in rejection of your sample.


If you have any queries and would like to speak to a member of staff or you are unable to book online, please email or call the lab on yhs-tr.andrology@nhs.net or 01904 726258.


PLEASE NOTE: Appointments are made available on a 2 week rolling basis. The calendar will state fully booked for all days that have no availability left. Dates that have not yet been released will state so on the calendar. Please try again at a later date if there is nothing available. Thank you for your understanding and patience.

Before completing your booking, please ensure:

  • You have a completed request form.
  • You have a toxicity-tested pot. If you are producing the sample on-site however you may collect your pot at the hospital.
  • If dropping your sample off, you will be able to drop your sample within the required timeframe:
    • Fertility semen analysis – must be received within 45 minutes of production
    • First samples for Post-vasectomy semen analysis –must be received within 3 hours and 45 minutes of production.
    • Second samples for Post-vasectomy semen analysis –must be received within 45 minutes of production.
  • Your abstinence period will be between 48 hours and 7 days at the time of the appointment.

Confirmation

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Your questions answered...

Q: Frequently Asked Questions (FAQs) - Patients

Why does everything say "Fully booked" or "Not yet available"?

We release appointments on a 2-week rolling basis. This means that at midnight, the date 2 weeks in the future will open up. This is to ensure all patients are given a fair chance at booking a time slot. If all dates within the next 2-week time period state fully booked, this means we cannot fit any more patients in. We are sorry for the inconvenience, however we have had a large backlog of patients which accumulated over the lockdown period and minimal staffing. Dates that are blank are either within the next two days or are on a weekend. Both are unavailable to book.

Can I rearrange/cancel my booking

Yes, the page to do so is found here (Cancel Booking). Cancellations can be done online up 3 days before your appointment. After this time you will need to contact the laboratory on 01904 726258 where a member of staff can help you.

What if I turn up early or late for my booking?

Your sample will be rejected if it exceeds its hour as other specimens may be being dealt with/ are expected. Please call the lab on 01904 726258 if you think you may be early or late and we will try our best to accommodate you where possible.

What if I don't make a booking?

Any specimens without bookings will be rejected. If you are having difficulties booking a slot, please call the lab on 01904 726258 who will be happy to accommodate where possible.

What if I fail to turn up?

We urge you not to do this, though we understand it may be inevitable sometimes. If you cannot attend at short notice for any reason, please call the lab on 01904 726258. We are a busy laboratory with minimal staff and Andrology is not our sole investigation.

All other definitions/terminology seen on your information sheet/request form can be found here. (Definitions/Terminology)

Q: Frequently Asked Questions (FAQs) - Clinicans/GP

How do I check I am giving my patient the correct pot and information sheet?

Toxicity tested pots have an additional white label on them. A visual example of these are found here.

These pots were previously sent out with an information sheet.  You should ensure that all old information sheets are disposed of and a new, up to date information sheet is printed.  Information is reviewed regularly and the latest copy can be found here.

Where do we get the request forms from?

An ICE request form can be generated through the ICE system. Currently, we still require a printed copy to be given to the patient. 

Purple topped Histology/Cytology or a Post Vasectomy forms can also be filled out. Examples of all 3 can be found on the Request Forms tab.

How can we order toxicity tested pots?

You can either call the laboratory on 01904 726258 or email yhs-tr.andrology@nhs.net.

Where can we find information sheets?

A link to the information sheets can be found in the Information Sheets tab at the top of each website page. They can also be found on the ICE system and on the trust web page.

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Invitation to attend the Trust’s Annual Members Meeting

Trust members and the general public are invited to find out more about their local hospitals by attending the Trust’s virtual Annual Members Meeting (AMM), incorporating the Annual General Meeting (AGM), on Tuesday 26 October 2021, between 11:00am-12:30pm.